Privacy statement

Royal Avebe, gevestigd aan Prins Hendrikplein 20, 9640 AA Veendam, Nederland, is de verwerkingsverantwoordelijke voor de verwerking van persoonsgegevens zoals beschreven in deze privacyverklaring. Avebe heeft geen formele Functionaris voor Gegevensbescherming (FG) aangesteld. Voor vragen over deze privacyverklaring of over de verwerking van jouw persoonsgegevens kun je contact opnemen met de Privacy Officer via [email protected].

Depending on how you use the website and the application process, we process the following personal data, among others:

• Identity and contact details, such as name, address, place of residence, email address, and telephone number
• Application details, such as your CV, cover letter, work experience, education, and any references
• Personal data required for preparing and executing an employment contract, such as date of birth, nationality, and gender, insofar as this is legally required or necessary
• Communication data, such as correspondence by email or via the application system
• Technical data, such as IP address, browser type, and website usage behavior
• Other data you actively provide to us during the application process

Personal data required for preparing the employment contract (such as date of birth, nationality, gender, and address details) will only be processed when and to the extent necessary, and generally after a concrete offer has been made. We do not ask you to provide special categories of personal data (such as information about health, religion, or political beliefs). If you voluntarily provide such information, we will not actively use it and will delete it as soon as possible, unless processing is legally permitted.

We process your personal data for the following purposes:

• To receive, assess, and handle your application
• To contact you regarding the progress of the application process
• To evaluate whether you are suitable for a position within Avebe
• To improve the recruitment process
• To comply with legal obligations
• To ensure the proper and secure functioning of the website werkenbijavebe.nl
• To prepare and execute an employment contract, where applicable, including processing your date of birth, nationality, gender, and address details

We process your personal data for the following purposes:

• To receive, assess, and handle your application
• To contact you regarding the progress of the application process
• To evaluate whether you are suitable for a position within Avebe
• To improve the recruitment process
• To comply with legal obligations
• To ensure the proper and secure functioning of the website werkenbijavebe.nl
• To prepare and execute an employment contract, where applicable, including processing your date of birth, nationality, gender, and address details

The processing of your personal data is based on one or more of the following legal grounds under the General Data Protection Regulation (GDPR):

• Legitimate interest (for example, to carry out a careful recruitment and selection process)
• Necessary for entering into and performing an agreement (for example, drafting and executing an employment contract, including recording name and address details, date of birth, nationality, and gender)
• Legal obligation (for example, obligations under employment or tax law)
• Consent (for example, when you give permission to retain your application data for future vacancies)

You may withdraw your consent at any time.

We do not retain your personal data longer than necessary for the purpose for which it was collected.

• Application data: up to 4 weeks after the recruitment process has been completed.
• With your consent: up to 1 year after completion of the procedure, allowing us to contact you for future vacancies.
• Employment: if you enter into employment with Avebe, relevant personal data will be included in your personnel file and retained in accordance with statutory retention periods.

After the applicable retention periods have expired, personal data will be deleted or anonymised.

We only disclose personal data to third parties when this is necessary for the recruitment process or to comply with legal obligations. This may include sharing data with:

• Providers of recruitment and IT systems
• External assessment or screening agencies (where applicable)
• Government authorities, where legally required

We enter into appropriate data processing agreements with any parties that process personal data on our behalf.

In exceptional cases, personal data may be processed outside the EEA, for example when using certain IT services. In such cases, Avebe ensures appropriate safeguards are in place, such as the use of Standard Contractual Clauses adopted by the European Commission.

On werkenbijavebe.nl we use cookies and similar technologies to ensure the proper functioning of the website and to gain insight into how the website is used. More information can be found in the cookie statement on the website.

Under the GDPR, you have the following rights:

• Right of access to your personal data
• Right to rectification
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Right to object to the processing
• Right to withdraw consent
• Right not to be subject to solely automated decision-making (Article 22 GDPR)

We will respond to your request within 4 weeks. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or with the supervisory authority in the EU country where you live or work.

In some cases, providing personal data is necessary in order for us to assess your application or to enter into an employment contract. If you do not provide the required data, we may not be able to process your application or conclude an employment contract.

We take appropriate technical and organisational measures to protect personal data against loss, misuse, and unauthorised access. Our systems and processes are regularly evaluated and updated where necessary.

We may update this privacy statement from time to time. The most recent version is always available on careers.avebe.com. We recommend reviewing this statement regularly.

If you have any questions about this privacy statement or about the processing of your personal data, please contact: Royal Avebe Prins Hendrikplein 20 9640 AA Veendam Email: [email protected]